During the initial scoping activity by the Faculty Administrators, a number of opportunities were identified and we were delighted when we discovered that JISC were asking for invitations to tender for funding that could potentially help to:
- Enhance communication between key process stakeholders;
- Clarify the steps in the processes, to ensure consistency by all who have a role to play in the process;
- Explore greater use and the interoperability between the current University systems, including SITS, Exam Board Software and the Students Results Portal;
- Clarify and document the activities and tacit understanding of particular roles in administrative processes to provide for flexibility in staffing;
- Enhance efficiency of working practices related to the administrative processes;
- Develop a culture of continuous professional development and collaboration across academic faculties;
- To make cost savings through a reduction in the use of paper based processes;
- To explore further use of technology to support processes.
A joint decision to bid for JISC funding was taken by the Faculty Admin Manager leading the project, a Reader in the Research Institute who offered to provide academic input to the project and the Professional Development Professionals. The collaboration was subject to agreeing:
- the activities to be undertaken and the purpose of those activities
- the use that we could make of the funding available
- the amount of commitment that each individual could make to the project
- the key decision makers that we would have to convince that this project was worthwhile
- sharing the responsibility of completing the funding paperwork.